Certification

The typical certification process includes:

• Applicant participates in pre-certification information session (Virtual).
• A complete electronic application is submitted to the NCMSDC.
• Certification staff reviews the application.
• Upon completion of the desk audit, an on-site or virtual visit is performed.
• Application is reviewed by certification committee.
• Application is reviewed and voted on by board of directors.
• MBE is notified of board of director’s decision. If approved, the MBE participates in post-certification orientation (Virtual).

Once you become certified:

• You will receive an email notification once approved.
• You will be able to download your Certificate of Certification signed by the President that includes your certification number and expiration date.
• You will be able to download your NMSDC Certified MBE Logo.
• You will be notified of the date to attend the mandatory post-certification orientation (Virtual).

You can begin the certification process by attending the pre-certification briefing. Register

Any changes your company makes must be immediately communicated to the NCMSDC, to include those affecting: ownership, operation, control, subsidiaries, affiliates, product/services provided, key employees, addresses, telephone numbers, etc.

You must re-certify annually, in a timely fashion. Failure to re-certify in accordance with the notice you receive from the NCMSDC will result in the revocation of your company’s certification.

Certification is advantageous to any company with a business-to-business selling model. Corporations procure virtually all products and services. We generally don’t recommend companies for certification that are retail establishments or have a business-to-consumer selling model.

To qualify for an MBE Certification, a business must be at least 51% owned, operated, and controlled by an American ethnic minority group member that is a U.S. citizen, physically located in the State of Minnesota, Wisconsin, Iowa, North Dakota, or South Dakota, and authorized by the State and County to do business. Minority status constitutes anyone belonging to one of following ethnic groups:

• African-American/Black*
• Asian-Indian*
• Asian-Pacific*
• Hispanic/Latin American*
• Native American*

*Minority Group For purposes of NMSDCs program, a minority group member is an individual who is a U.S. citizen (not a green card holder) with at least 1/4 or 25% minimum (documentation to support claim of 25% required from applicant) of the following:

*NMSDC’s definition of Sole Proprietorship is a company owned/operated 100% by one (1) individual or married couple. Split ownership does not constitute Sole Proprietorship.

I am a resident alien/green card holder, am I eligible for NMSDC minority-owned business enterprise (MBE) certification?

Yes. An applicant must be an U.S. citizen either by birth or naturalization and must have the appropriate documentation. A permanent resident or a “Green Card” holder does not qualify.

NCMSDC Headquarters

(Serving Iowa, Minnesota, North Dakota, South Dakota, and Wisconsin)
1041 Grand Avenue #342
St. Paul, MN 55105
Phone : 612.465.8881
Email : Info@northcentralmsdc.net

Major corporations use NAICS codes and key word to identify business opportunities. If your NAICS code is not precise and concise, you will miss out on potential business opportunities. Please be smart about the selection of your code(s). Major corporations are not looking for a “jack-of-all-trades.” They are looking for functional experts. North American Industry Classification System (NAICS) is an industry classification system that groups establishments into industry sectors based on the activities in which they are primarily engaged. The NAICS code is a comprehensive system covering the entire field of economic activities, producing and non-producing. This system replaces the former Standard Industrial Classification (SIC) designations. Corporate America as well as some local, state, and federal government entities use NAICS codes. You are required to identify your business’ NAICS designation code. The NMSDC and corporate buying groups use NAICS codes to identify certified MBEs. You may use up to 6 separate NAICS codes. Six digit NAICS codes are required.

You may locate the NAICS code at your local public library or on the Internet. The Website address is www.naics.com.

No. NCMSDC Certification is ethnicity-based rather than gender-based. A certification applicant must fall into one of the above ethnic minority categories to qualify. The NCMSDC does not certify “non-minority” female-owned businesses.

Certification fees are seen in the chart below and are good for 12 months. Your MBE certificate will have an anniversary date. Certification anniversary dates are always the last day of the month that your firm was certified and will not be permitted to change.

Re-certification dues are seen in the chart below and are due on your certification anniversary date.

The Certification Committee is made up of NCMSDC Corporate Members (no MBEs are on this committee). The committee’s role is to analyze and evaluate each applicant against national NMSDC Certification standards and the results are kept completely confidential.

A “certifiable MBE” must demonstrate operational and managerial control of the firm and its Charter Board (e.g., Board of Director for a corporation or Board of Members/Managers for a Limited Liability Company). This control shall “be real, substantial and continuing and shall go beyond the pro forma ownership of the business as reflected in the ownership documents. If the owners of the business who are non-minorities are disproportionately responsible for the operation and management of the business, then the firm is not controlled by minorities and shall not be considered a certifiable MBE.”

MBE Certification process can be completed within 31 day timeframe. This is the objective of the Certification Committee and staff. However, this timeframe is usually not the norm. The norm is closer to being between 45 to 90 days. This added time is needed to get requested (additional explanations) information from the applicant. If the documentation presented does not demonstrate that the applicant meets the national Certification requirements, the applicant will be contacted formally. The time it takes to be certified is dependent on the firm’s legal structure, the complexity of its ownership structure and the physical location of the firm. However, the process has some built-in statutory activities that must take place. If your application package is not complete, obviously the process will take longer.

NOTE: annually, Certified MBEs have to be re-certified prior to their anniversary date (last day of the month that they were originally certified). The Annual Recertification Fee is (see above). The process included a submission of Recertification Application.
Recertification – please start the recertification process 60 to 90 days before your anniversary date.

Please note the following seven (7) steps must be completed “in full” to obtain valid Minority Business Enterprise (MBE) Certification:

1. Review certification criteria below to ensure that your business qualifies.
2. Gather the required documentation. A sample of the documentation requirements are listed directly below.
3. Complete the online application in its entirety. You’ll have as long as you need to complete the application and can save each section as you go.
4. The application fee must be paid online via credit card.
5. Upload the required documentation via the online certification/recertification application and hit submit upon completion.
6. The application will go through a desk audit to ensure the accuracy of the application, all of the documentation is uploaded and completed, and the references are contacted.
7. NCMSDC will perform a site visit to review your business premises and conduct a personal interview of the owner(s). This step is performed by a Certificatio nSpecialist and the applicant.
8. The Certification Compliance Committee (CCC) will review the application, supporting documents and site visit. They will make a recommendation to the Board of Directors.
9. The Board of Directors will make the final approval.

An applicant business, which believes it has been wrongly or incorrectly denied Certification as an MBE or wrongly or incorrectly decertified, may file an appeal with the NCMSDC Board of Directors within thirty (30) days of denial or termination of Certification. The appeal must be signed and dated. The Board will review and make a recommendation. The applicant will be notified in writing by the President of the Board’s decision. The decision of the Board is final.

Any applicant whose application for Certification or Recertification is denied and such denial affirmed may, after one year, reapply for Certification upon the submission of information indicating a change in status or other circumstances that prevented Certification or which caused a denial or termination of Certification.

If incorporated, you must provide the following:

• Non-refundable processing fee
• Fill out the current NCMSDC Application (Please fill out all applicable fields. If field is not applicable please write N/A)
• Certificate of Incorporation
• Articles of Incorporation
• Stock Certificates (front and rear) and Stock Ledger**
• Minutes to Board of Director’s meetings and Shareholder’s meetings.
• Bylaws (executed and attested) – basically, who is the president and how will the stock be held?
• Amendments (if applicable)
• Any agreement(s) pertaining to the ownership, operation, and control of business
• Business cards of all principals with appropriate corporate titles
• Resumes of all principals
• Copy of Driver’s Licenses of all principals
• Proof of US Citizenship (Birth certificates or U.S. Passports only) of all principals
• Corporate Bank Resolution Agreement(s) including Bank Signature Card
• Business Location Lease Agreement(s) (Security Deeds, it home-based)
• Equipment Lease Agreement(s) if applicable
• Insurance Agreement(s) if applicable
• Copy of the business’ executed cancelled check (front and rear)

** Stock Certificates — For incorporated businesses, provide a copy of all Stock Certificates. Certificates should reflect the total stock distribution (e.g., who owns what quantity of shares). If some of the shares that have not yet been issued, provide a statement (signed, dated and attested by the appropriate corporate officers) of the number of shares that are outstanding.

If a Partnership, you must provide the following:

• Non-refundable processing fee
• Fill out NCMSDC Application (Please fill out all applicable fields. If field is not applicable please write N/A)
• Partnership Agreement (executed and attested)
• Amendments to the Partnership Agreement (if applicable)
• Any additional agreements pertaining to the partnership ownership, operation and control of business
• Minutes of partnership meetings
• Business cards for all partners
• Resumes of all partners
• Copy of Driver’s Licenses of all partners
• Proof of Citizenships (Birth certificates or U.S. Passports only) of all partners
• Bank Resolution Agreements including Bank Signature Card
• Business Lease Agreement(s)
• Equipment Lease Agreement(s)
• Insurance Agreement(s)
• Copy of executed cancelled check on partnership’s bank account (front and rear).

If an LLC you must provide the following:

• Non-refundable processing fee
• Fill out NCMSDC Application (Please fill out all applicable fields. If field is not applicable please write N/A)
• Certificate of Organization
• Articles of Organization
• Unit Certificates (front and rear) for all principals and Unit Ledger Book
• Operating Agreement (executed and attested)
• Amendments (if applicable)
• Any agreements pertaining to the ownership, operation and control of LLC
• Business cards on all principals with appropriate LLC titles
• Resumes of all principals
• Copy of Driver’s Licenses on all principals
• Proof of Citizenships (Birth certificates or U.S. Passports only) on all principals
• Bank Resolution Agreements including Bank Signature Card
• Business Location Lease Agreement(s)
• Equipment Lease Agreement(s)
• Insurance Agreement(s)
• Copy of executed cancelled check on the LLC’s bank account.
• Minutes to Board of Manager’s Meeting

If a Limited Liability Partnership you must provide the following:

• Non-refundable processing fee
• Fill out NCMSDC Application (Please fill out all applicable fields. If field is not applicable please write N/A)
• Certificate of Limited Liability Partnership
• Articles of Organization
• Operating Agreement(s)
• Unit Certificates
• Any Amendments
• Any agreements pertaining to the ownership, operation and control of LLP
• Business cards on all partners
• Resumes of all partners
• Copy of Driver’s Licenses on all partners
• Proof of Citizenships (Birth certificates or U.S. Passports only) on all partners
• Bank Resolution Agreements including Bank Signature Card
• Business Location Lease Agreement(s)
• Equipment Lease Agreement(s)
• Insurance Agreement(s)
• Copy of executed cancelled check on the partnership’s bank account.

None! Neither the NCMSDC nor the NMSDC certifies JVs (Call NCMSDC for clarification).

If your company has been in business for less than a year, provide a copy of the following:

• Beginning Balance Sheet & Source and Use Statement
• Actual Profit and Loss Statement for the length of time you have been in business
• Actual Cash Flow Statement for the length of time you have been in business
• Proforma (projected) Profit and Loss Statement for the remaining months equaling 12 months.
• Proforma (projected) Cash Flow statement for the remaining months equaling 12 months.
• Ending Balance Sheet -If your Business runs on a Fiscal year, submit documents for a twelve month period coinciding with the fiscal year period.

If your Business runs on a Calendar year, submit financial statements for the previous Calendar year.

If your Business has been operating for less than 12 months (e.g., two-months for example), you should submit actual financial statements for the two-month operations and pro-forma for the remaining ten-(10) month, totaling 12 months.

NMSDC policy requires submission of your Business Tax Return for the two preceding years. If you have been in business for more than a year and have not filed taxes, submit a copy of the previous year’s tax return and a copy of your Automatic Extension Agreement. For Start-up Businesses, please write a letter indicating you are a start-up business and have not filed taxes and submit two years of personal tax returns.

Upon payment of dues, a Certificate and Welcome letter will be submitted to new certified supplier. In addition, a User-Name and Password will be issued for access into the NCMSDC database available on our Website. Certified supplier will obtain access to all MBE, government agencies and corporate representatives affiliated with the council. A complete database including contact names, mailing addresses and e-mail addresses will be available. Certified supplier will also have access to on-line Bid Opportunities submitted by our corporate and government members. All new certified suppliers will be invited to upcoming New Certified MBEs Orientation, Bi-monthly luncheons, and all other NCMSDC/NMSDC sponsored networking and procurement functions.

There are several ways to take full advantage of all the Council offers. However, active involvement and participation are keys to capitalizing on your certified supplier opportunities.

1. Become an active participant in NCMSDC committees. Committee structures exist to assist NCMSDC in the execution of its annual operations and provide certified suppliers with a direct opportunity to network with other MBE, government and corporate affiliates.
   The following committee are available for certified supplier participation:
   • MBEIC
2. Target specific corporation(s) you would like to do business with. Research the company’s business and develop a strategic approach for conducting business. Recertified supplier, every corporation is currently buying from someone! Who are your competitors?
3. Participate in webinars, programs, events, networking sessions, conferences, and all other NCMSDC/NMSDC networking functions.
4. Provide the Council with feedback on your networking success stories.
5. For updated news, events, resources, opportunities, etc., access our NCMSDC Weekly E-Newsroom, social media account(s), and other emails.
6. Update our offices on any changes regarding the operation of your business. Communication to certified suppliers is driven by updated information contained in our database. Please keep us informed of any changes.
7. Continue to affect the successful operations of your business by offering quality, timely, and professional services

Yes, the market is a buyers’ market. This means the buyer has plenty of choices. Notice how many rebates, discounts, and promotions are being used to entice consumers to purchase. So, if you are thinking about being certified, first think about the business and industry you’re working in and the industry your potential customers are in.

• What is your business model (i.e., how will you make money) and how will it create value for your potential corporate customers?
• What added-value can your firm create for your potential corporate customer?
• What is your potential customer customer’s supply chain economics?
• Are you familiar with your potential corporate customer’s knowledge management system? Is it explicit based? Is it tacit based? Is it a combo (explicit/tacit) based?

The application will assist new applicants in understanding and navigating the Certification process used by NCMSDC and other regional councils of the National Minority Supplier Development Council, Inc. (NMSDC). Each question on the application is designed to document the following:

• The Ethnic minority owns at least 51% of the firm, is a US citizen, has an office physically located in the state this council serves, and is authorized to do business in this state.
• The Ethnic minority is involved in the day-to-day business and has the appropriate title(s).
• The Ethnic minority is in “control.” The control must be real and absolute. Native American Indian, Black, Hispanic, Asian-Indian or Asian-Pacific

As an affiliate of the National Minority Supplier Development Council, each affiliate regional council follows national Certification standards as established by our Fortune 500 Corporate Members. Thus, the regional councils are certifying for their corporate members and following their requirements. In addition, “it is the responsibility of each and every applicant to prove that its firm meets the Certification requirement rather than the regional council’s Certification committee to prove that the applicant does not meet the criteria.” Since each regional council’s Board of Directors charge their Certification committee to “analyze and evaluate” the applicant’s ownership, day-to-day management, and absolute control of the organization as presented, the Certification Committee shall offer no assist. It is neither the committees’ nor the staffs’ responsibility to assist an applicant in completing the Certification application. The Certification staff and committee shall review what an applicant presents and make an appropriate recommendation to the Board of Directors based on those facts. There are no right or wrong answers, only verifiable answers.

However, since applicants come into the Certification process with different levels of business expertise and tacit corporate or LLC operational knowledge, some applicants may need assistance with the Certification package. Please be reminded that in most communities (or within a close proximity) there are sources of support for new or newly created firms. For example, either your firm’s professional advisors – legal and accountant team — or Board of Directors if incorporated or Board of Managers or Members if a limited liability company — are potential sources. In addition, if your firm is located near either a public-supported college or university, the college or university may have a “Small Business Development Centers” or a “Minority Business Development Center.” Either the SBDC or MBDC is a perfect consulting source. To make the most of the Certification timeline, the Certification Committee suggests that each applicant evaluate the needs for assistance before the applicant submits the firm’s package.